SharePoint Power User 2019 Course Overview

SharePoint Power User 2019 Course Overview

The SharePoint Power User 2019 course is designed to equip learners with advanced knowledge and skills to effectively utilize SharePoint's capabilities beyond basic functionality. This course delves into Content management, Custom workflows, Managed metadata, and more, enabling users to manage and automate business processes, organize content intelligently, and enhance data discoverability.

Module 1 focuses on content approval, teaching participants how to set up approval processes and workflows essential for maintaining content quality. The subsequent modules guide learners through creating Custom workflows using SharePoint Designer 2013, leveraging Managed metadata for efficient content organization, and understanding Business connectivity services to integrate external data.

As participants progress, they'll explore Information management policies, Content organizer features, Document ID services, Document sets, and the SharePoint Server Publishing Infrastructure. Finally, Module 10 emphasizes configuring and utilizing site search results to improve the efficiency of information retrieval within SharePoint.

Overall, the SharePoint Power User course is invaluable for those looking to enhance their SharePoint proficiency and contribute to more efficient, organized, and collaborative work environments.

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  • Live Training (Duration : 16 Hours)
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  • Classroom Training fee on request

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Course Prerequisites

For students interested in undertaking the SharePoint Power User 2019 course, the following prerequisites are essential to ensure a successful learning experience:


  • Basic understanding of SharePoint and its core functionality.
  • Familiarity with navigating the SharePoint 2019 environment, including lists, libraries, and other basic features.
  • Experience with Microsoft Office applications, particularly Word and Excel, as they integrate closely with SharePoint.
  • Basic knowledge of data management and document storage concepts.
  • An understanding of workflow logic and the purpose of automating business processes is beneficial.
  • Prior exposure to SharePoint Designer would be advantageous but is not mandatory for the course.
  • No advanced technical skills are required, but students should be comfortable using a web browser and interfacing with web-based applications.
  • Willingness to learn new concepts and apply them to real-world scenarios within the SharePoint platform.

This course is designed to be accessible to those with fundamental SharePoint experience, and it aims to build upon that foundation to develop advanced SharePoint skills.


SharePoint Power User 2019

Target Audience for SharePoint Power User 2019

The SharePoint Power User 2019 course focuses on advanced features to manage content and workflow in SharePoint.


  • SharePoint Site Owners
  • SharePoint Site Collection Administrators
  • SharePoint Power Users
  • IT Professionals who manage SharePoint sites
  • Business Analysts
  • Project Managers
  • Information Managers
  • Compliance Officers
  • Content Managers
  • Document Controllers
  • Workflow Coordinators
  • Knowledge Managers
  • Team Leads managing SharePoint-based projects
  • SharePoint Developers looking to understand user interactions


Learning Objectives - What you will Learn in this SharePoint Power User 2019?

Introduction to Learning Outcomes and Concepts:

This course equips participants with advanced skills to manage and implement SharePoint features effectively, focusing on content management, custom workflows, metadata, and more.

Learning Objectives and Outcomes:

  • Understand and enable content approval to manage documents and items within SharePoint.
  • Create and utilize SharePoint content approval workflows to streamline business processes.
  • Gain proficiency in SharePoint Designer 2013 to build custom list workflows with actions, conditions, and initiation forms.
  • Learn to define and work with managed metadata, term stores, and metadata columns to improve searchability and organization of content.
  • Implement Business Connectivity Services to integrate external data with SharePoint lists and libraries.
  • Develop and apply information management policies to control the lifecycle of documents and list items in SharePoint.
  • Activate and configure the Content Organizer feature to automate the routing of content to the correct location.
  • Utilize the Document ID service to track and manage documents uniquely across site collections.
  • Enable and manage Document Sets to group related documents and maintain consistent metadata.
  • Configure the SharePoint Server Publishing Infrastructure for creating and managing web content, and understand how to configure and consume site search results for efficient content retrieval.

Technical Topic Explanation

Business connectivity services

Business Connectivity Services (BCS) in SharePoint allow organizations to integrate data from external systems directly into their SharePoint environment. This means professionals using SharePoint can seamlessly access, interact with, and even modify external data (like from a CRM or ERP system) right from within SharePoint. BCS aims to enhance productivity by reducing the need to switch between applications and promoting a unified platform for both data analysis and management tasks, making it an essential skillset highlighted in the SharePoint Power User Course and necessary for obtaining SharePoint Power User Certification.

Content management

Content management involves organizing, storing, and managing data and information, typically using digital systems like a Content Management System (CMS). In professional settings, platforms like SharePoint are essential. SharePoint allows teams to seamlessly collaborate, manage documents, and streamline work processes effectively. By enrolling in a SharePoint fundamentals training or a SharePoint power user course, professionals can significantly enhance their skills. Achieving a SharePoint power user certification further validates one's expertise, equipping them with the advanced capabilities needed for effective digital content management and collaboration.

Custom workflows

Custom workflows in SharePoint allow users and teams to automate complex business processes. Essentially, you design a sequence of tasks that automatically perform actions according to your specifications. This can involve document approval, data collection, or notification systems that keep projects moving efficiently. By using SharePoint to create these workflows, you simplify and improve both communication and productivity within your workplace, freeing up time for other tasks. SharePoint power user courses or certifications on SharePoint fundamentals can significantly help in understanding and building efficient custom workflows.

Managed metadata

Managed metadata in SharePoint is a system that helps organize information across various SharePoint sites. It allows users to categorize their content more efficiently using centrally managed terms that everyone can understand and use. This makes it easier to search for and discover relevant information. Especially helpful for SharePoint power users, managed metadata supports consistent data labeling, aids in content navigation, and enhances search functionalities, aligning well with SharePoint fundamentals training and improving the skill sets necessary for SharePoint power user certification.

SharePoint Designer 2013

SharePoint Designer 2013 is a tool used to create and customize Microsoft SharePoint websites. It helps users design workflows, customize look and feel, and manage data effectively. This tool is particularly useful for SharePoint Power Users who want to enhance their sites without deep coding knowledge. By taking a SharePoint Power User course, professionals can gain expertise in using SharePoint Designer 2013 effectively. This can lead to a SharePoint Power User certification demonstrating proficiency in creating robust, custom SharePoint environments, a valuable skill set for managing and deploying business solutions.

Information management policies

Information management policies are rules set to control and manage information within an organization to ensure compliance, security, and efficient use. These policies address how information is created, stored, accessed, and deleted, aligning with legal requirements and business strategies. Effective policies maximize information usability, integrity, and security while minimizing risks related to information mismanagement. For businesses using SharePoint, it's crucial to train staff, like SharePoint power users, to handle these policies adeptly through specialized courses and certifications to maintain organizational standards effectively.

Content organizer features

Content organizer features in SharePoint are tools designed to help manage and route documents or items across a site based on specific conditions or metadata. These features allow for automated document routing to appropriate libraries or folders, inheritance of metadata for consistency, and retention of audit trails for compliance. This aids in efficient content management, ensuring that documents are easily accessible and properly stored, thus enhancing the productivity of SharePoint power users. Such functionalities are essential to mastering if pursuing SharePoint power user certification or enrolling in a SharePoint power user course.

Document ID services

Document ID services are used in digital environments to assign a unique identifier to documents. This system helps in tracking, managing, and retrieving documents efficiently. It is especially useful in large organizations where numerous documents are processed and stored, making it easy to locate and refer to specific documents quickly. This service is integral in content management systems like SharePoint, aiding users and administrators in maintaining an organized digital repository.

Document sets

Document sets in SharePoint are a collection management tool that allows users to group related documents together as a single entity. This makes managing and processing related documents easier. SharePoint provides functionalities through SharePoint power user course, SharePoint fundamentals training, and SharePoint power user certification programs that enable users to become proficient in handling and customizing these sets. Such tools are vital for streamlining document management tasks in the workplace, enhancing collaboration, and improving document retrieval and archiving processes within organizations.

SharePoint Server Publishing Infrastructure

SharePoint Server Publishing Infrastructure is a feature set that allows organizations to create and manage websites with dynamic and static content efficiently. It provides tools to design, deploy, and administer webpages, enabling structured website navigation and access controls. This functionality is especially useful for creating intranet portals and public-facing websites. By leveraging this feature, users can maintain a consistent look and manage content updates seamlessly, which is particularly beneficial for SharePoint power users involved in the management and customization of SharePoint environments.

Target Audience for SharePoint Power User 2019

The SharePoint Power User 2019 course focuses on advanced features to manage content and workflow in SharePoint.


  • SharePoint Site Owners
  • SharePoint Site Collection Administrators
  • SharePoint Power Users
  • IT Professionals who manage SharePoint sites
  • Business Analysts
  • Project Managers
  • Information Managers
  • Compliance Officers
  • Content Managers
  • Document Controllers
  • Workflow Coordinators
  • Knowledge Managers
  • Team Leads managing SharePoint-based projects
  • SharePoint Developers looking to understand user interactions


Learning Objectives - What you will Learn in this SharePoint Power User 2019?

Introduction to Learning Outcomes and Concepts:

This course equips participants with advanced skills to manage and implement SharePoint features effectively, focusing on content management, custom workflows, metadata, and more.

Learning Objectives and Outcomes:

  • Understand and enable content approval to manage documents and items within SharePoint.
  • Create and utilize SharePoint content approval workflows to streamline business processes.
  • Gain proficiency in SharePoint Designer 2013 to build custom list workflows with actions, conditions, and initiation forms.
  • Learn to define and work with managed metadata, term stores, and metadata columns to improve searchability and organization of content.
  • Implement Business Connectivity Services to integrate external data with SharePoint lists and libraries.
  • Develop and apply information management policies to control the lifecycle of documents and list items in SharePoint.
  • Activate and configure the Content Organizer feature to automate the routing of content to the correct location.
  • Utilize the Document ID service to track and manage documents uniquely across site collections.
  • Enable and manage Document Sets to group related documents and maintain consistent metadata.
  • Configure the SharePoint Server Publishing Infrastructure for creating and managing web content, and understand how to configure and consume site search results for efficient content retrieval.
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